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  PWCS Policies  
 

Introduction

 To view a policy scroll down and select below. Topic categories are indicated in black:




000 Foundations and Basic Commitments

003 Right to Privacy

006 Prayer at School Functions

010: PHILOSOPHY AND GOALS

010 Local Educational Goals

020: STANDARDS OF QUALITY

022 Cooperative Program

023 Standards of Quality

030: ACCREDITATION

030 Standards for Accrediting Schools

040: EDUCATIONAL ISSUES


044 Academic Freedom


050: SCHOOL CEREMONIES

050 Daily Observance of One Minute of Silence

052.01 Pledge of Allegiance to the Flag

052.02 Playing of the "National Anthem"

060: NON-DISCRIMINATION (TITLE IX)

060 Non-Discrimination and Commitment to Equity

063 Non-Discrimination

100 School Board Governance and Operations

101 Authority and Title

103 Prince William County School Board/Staff Communications

104.01 Orientation and Training of New Prince William County School Board Members

110: SCHOOL BOARD MEMBERS

111 Election, Number of Prince William County School Board Members, Term of Office, and Vacancies

113 Authority of Prince William County School Board Members

114 Conflict of Interest

115 Compensation

115.01 Compensation (Reimbursement for Expenses)

120: SCHOOL BOARD INTERNAL ORGANIZATION

121 Organizational Meeting

122.01 Prince William County School Board Chairman, Election/Compensation

122.02 Responsibilities of Chairman and Vice-Chairman

123.01 Clerk, Deputy Clerk, Superintendent Designee

123.02 Clerk and Deputy Clerk—Duties

125 Vacancies

130: SCHOOL BOARD MEETINGS

131 Regular, Special, and Closed Meetings

131.01 School Board Hearing Procedure

131.02 Opening Ceremonies for Board Meetings

133 Citizen Participation

136 Voting

137 Polling of the Prince William County School Board

138 Minutes and Recording Minutes

140: POLICY FORMULATION AND ADOPTION

140 Formulation and Adoption of Policies and Regulations

150: SCHOOL BOARD RESPONSIBILITIES

151 Selection of Superintendent

153 Prince William County School Board Responsibilities (Finance and Budget)

153.01 Issuance of Warrants

155 Charter Schools

156.01 Complaints Regarding Employees

157 Copyright

160: LEGAL COUNSEL AND LITIGATION

161 Board Counsel

170: COMMITTEES AND COUNCILS

170 Committees And Councils

180: ASSOCIATIONS

180 Associations

200 GENERAL SCHOOL ADMINISTRATION

210: SCHOOL SUPERINTENDENT

211 Qualifications and Duties of the Superintendent

220: ESTABLISHMENT OF AN ADMINISTRATIVE SYSTEM

220 Establishment of an Administrative System

220.01 Administrative Organizational Plan

220.02 Organizational Chart


221 Line of Responsibility

230: ADMINISTRATIVE COUNCILS

230.01 School Advisory Councils

240: ADMINISTRATIVE COMMITTEES

250: POLICY IMPLEMENTATION

250 Policy Implementation

260: DIVISION WIDE ADMINISTRATIVE AUTHORITY

260.02 Administrative Action Where Policy Does Not Exist

261 School Calendar

261.01 Make-Up Days

261.02 Length of School Day

261.03 Length of School Term

262 School Census

263 Educational Consultants and Resource Personnel

264 Boundary Planning Process

267 Superintendent's Annual Report

270: SCHOOL ADMINISTRATION AUTHORITY

270 School Administration Authority

271 Animals in the Schools

273.01 Political Activities

273.02 Interruptions in the School day

275 Wellness

280: EMPLOYEE RELATIONS

282.02 Regular Classified Employee Representation

290: ADMINISTRATIVE PROCEDURES

292 Records Management

295 Standards for Use of Telecommunications and Internet Technologies

 
     





















































































































































































































 
     
   

300 Fiscal Management

300: FISCAL MANAGEMENT GOALS AND REGULATIONS

300 Fiscal Management Goals and Regulations

303 Cash in School Buildings 


304 Minimum Fund Balance Policy

310: ANNUAL BUDGET AND ADOPTION

311 Preparation of Annual Budget

322 Procurement Card Management

330: FUNDING ALTERNATIVES

333 State and Federal Aid—New Programs

340: REVENUES

345 Guidelines for Purchasing, Accounting, and Dispositioning of Textbooks

346 Tuition

350: FISCAL ACCOUNTING AND REPORTING

350 Fiscal Accounting and Reporting

350.01 Financial Reports to Annual School Plan Advisory Councils

351 Reporting, Investigating and Prosecuting Fraud, Embezzlement, and Other Financial Irregularities

352 System of Accounts—Activity Funds

353.01 Supplies Sold in School

354 School Activity Funds

360: AUDITS

361 Office of Internal Audit

361.01 Audits —Activity Funds

361.02 Financial Review

370: PURCHASING

370 General Contract Authority

380: PAYMENT PROCEDURES

380 Payment Procedure and Approval of Warrants

384 Direct Deposit of Payroll

385 Payroll Deductions - Mandatory

390: DIVISION INSURANCE COVERAGE

390 Division Insurance Coverage

396 Unemployment Compensation

400 SUPPORT SERVICES 

401.01 Safety and Security General Goals/Security of Buildings and Grounds

403 Smoke-Free Environment

403.01 Safety Patrols

403.05 Occupational Safety and Health Administration

403.08 Safety Equipment

403.09 Student Safety Equipment and Training

403.10 Hazardous Materials

404.01 Emergency Shelter Operations and Mass Care

404.04 Emergency Closings—Student Dismissal Precautions

405.02 Vandalism

405.03 Security Residents

405.04 Vandalism/Loss/Incident Reporting

406.01 Inspections

408 Fire Inspections

410: FACILITIES MAINTENANCE

410 Facilities Maintenance

420: SUPPLY SERVICE

420 Replacement of Equipment

422 Property Classification and Inventory

423 Donations to Schools

424.02 Disposition of Surplus Property

424.03 Disposal of Learning Resource Materials

426.01 School Board Equipment—Removal from School Board Property

430: TRANSPORTATIONSERVICES

431 Student Transportation Services 


450: FOOD SERVICE—PLANNING AND DEVELOPMENT

451 School Breakfast/Lunch Programs

451.01 Sale of Food Items in School

452 Menu Planning/Precosting

454.07 Catering Special Meals and Services

456 School Lunch Program—Federal and State Regulations

460: FOOD SERVICE—MANAGEMENT

460 Charging of Breakfast and Lunch

461.01 Free and Reduced Price Meals

462 United States Department of Agriculture (USDA) Donated Food

463 Expenditures of Cafeteria Funds

464 Price of Meals

465.02 Security of Cafeterias

470: OFFICE SERVICE MANAGEMENT

470.01 Purchasing Authority and Responsibility

470.02 Ethics in Public Contracting

470.03 Methods of Procurement and Cooperative Agreements

470.04 Small Purchases

470.05 Sealed Competitive Bidding, Negotiations and Modifications

470.06 Remedies in Bids and Awards and Debarment

470.07 Payment for Goods or Services

470.08 Prince William County School Board Contract Approval

480: DATA PROCESSING

490: PLANT OPERATIONS

492 Management of Underground Fuel Storage Tanks

494 Energy Conservation

 
     



























































































































































































 
     
   

500 Human Resources

501 Employment—General Policy Statement

502 Types of Employees

503 Code of Conduct

503.01 Conflict of Interest

503.02 Participation of Staff in Community Life: Politics

503.03 Solicitation and Selling

504 Drug-Free, Alcohol-Free, and Smoke-Free Work Place

505 Personnel Records: Confidentiality and Security

506 Communication with Employees

507 Non-Discrimination in Employment

507.01 Sexual Harassment of Employees

508.01 Procedures for Adjusting Grievances for Certificated Employees

508.02 Procedures for Adjusting Grievances for Classified and Administrative Employees

510: RECRUITMENTS/APPOINTMENTS/ASSIGNMENTS/ TRANSFERS

511 Staff Selection and Assignments

512 Recruitment of Employees

513 Certification and Licensing

514 Health Examination

520: CONTRACTS/COMPENSATION PLANS

521 Instructional Staff Contracts

522 Management Staff Contracts

523 Classification Plan

524 Compensation

525 Extra Duty and Responsibility Pay Program

526 Overtime—Classified Personnel

527 Compensatory Time—Managers

530: STAFF BENEFITS

531 Employee Income Protection Benefits

532 Workers' Compensation

533 Tuition Reimbursement

540: LEAVES AND ABSENCES

541 Holidays

542 Compensated Leave


543 Sick Leave Bank

544 Leave Without Pay

545 Separation Benefits

550: STAFF EMPLOYMENT PROGRESSION

551 Orientation

552 Probationary Periods

553 Anniversary Date

554 Lay-Off and Recall

555 Separation 

560: STAFF RESPONSIBILITIES AND DUTIES

561 Responsibilities and Duties of Employees

562 Duty-Free Time

563 Work Week

570: STAFF SUPERVISION AND EVALUATION

571 Evaluation

572 Disciplinary Actions

580: STAFF DEVELOPMENT

581 Staff Development

590: MISCELLANEOUS

591 Non-School Employment

592 Research and Publishing

593 Professional Organizations

594 Legal Protection—Employees

595 Student Teachers and Interns

600 Instruction

600 Instructional Program

602.09 Classroom Management

610: CURRICULUM DEVELOPMENT

610.01 Guidelines Pertaining to Curriculum Issues and Educational Practices

610.02 Comprehensive Timetable for Curriculum Development

612 Innovative Programs

620: TESTING PROGRAMS

622 Testing Program—General

630: BASIC INSTRUCTIONAL PROGRAMS

630.02 Site-Specific Programs

636 Participation in Physical Education

640: CO-CURRICULAR AND EXTRA-CURRICULAR PROGRAMS

640 Co-curricular and Extra-curricular Programs

641 Contests for Students Sponsored by Outside Organizations

642 School-Sponsored Instructional Field Trips

643 Interscholastic Activities—General

645 Student Assemblies and Public Performances by Students

646 Student Clubs, Athletic Teams, Groups, and Organizations

647 Student Publications

648 Interscholastic Activities—Athletic Programs

648.01 Activity Participation on Testing days

649 SOL Remediation Recovery and Remediation Program(s)

650: INSTRUCTIONAL RESOURCES

651 Guidance & Counseling Services, Elementary, Middle, and High School

651.01 School Counseling Services: Scholarships and Financial Aid

652 Library/Media Centers

653 Materials: Selection, Adoption, and Distribution

653.01 Academic Freedom

653.02 Teaching of Controversial Issues

653.03 Challenged Instructional Materials

658 Instructional Assistants

659 Resource Personnel

660: ACADEMIC ACHIEVEMENT

661.03 Semester Examinations—Carnegie Unit Courses

661.05 Student Evaluation and Reporting

662 Graduation Requirements

663 Homework

664 Guidelines for Parental Instructional Assistance

665 Promotion and Retention of Students

670: VOCATIONAL EDUCATION

673 School of Practical Nursing Program

680: SPECIAL INSTRUCTIONAL PROGRAMS AND ACCOMMODATIONS

680 Adult Education Program

 
     


































































































































































































































 
     
   

681 Alternative Education Programs

687 Homebound Instruction

689 Summer School

690: EDUCATION OF EXCEPTIONAL CHILDREN

690 Education of Exceptional Children

690.04 Private School Placement

690.06 Appointment of Special Education Hearing Officer in Due Process Procedure

700 Students

701 Code of Behavior

702 Teacher Removal of Students From Class

710: STUDENT ADMISSIONS AND WITHDRAWALS

711 Student Registration and Withdrawal

712 Student Placement - Placement of Twins or Higher Order Multiples

713 Admission of Exchange Students

714 Registration of Students in Foster Care

715 Admission of First-Time andTransfer Students; Withdrawal of Students

718 Students Experiencing Homelessness

720: ATTENDANCE

720 Attendance

721 Attendance Areas

722 Home Instruction by Parents and Partial Enrollment of Home Instruction and Private School Students

723 Entrance Requirements

724 Student Absences, Excuses, and Tardies

726 Attendance Records

728 Exclusions and Exemptions from Compulsory School Attendance

730: STUDENT RIGHTS AND RESPONSIBILITIES

730 Student Conduct and Responsibilities

731 Appeal of Student Matters

733 Bullying and Harassment of Students

734 Student Dress Code

735 Prohibited Substances

737 Searches and Seizures

738 Non-Discrimination and Harassment of Students

740: STUDENT DISCIPLINE

741 Corporal Punishment

744 Short- and Long-Term Student Suspensions

745 Student Expulsions, Readmissions, and Exclusions

746 Disruptive Student Behavior – Use of Physical Restraint and Seclusion

747 Office of Student Management and Alternative Programs

750: STUDENT PHYSICAL WELFARE

750.02 Do Not Resuscitate (DNR) Orders for Students and Staff

751 Student Insurance Program

753 Student Health Services and Requirements

754 Physical Examinations for Students

756 Physical Inspections and Testing

757 Administering Medications and Temporary First Aid

758 Emergency Information

759 Concussion Management

760: STUDENT PSYCHOLOGICAL SERVICES

761 Psychological Services for Students

763 School Social Work Services

770: STUDENT SAFETY

771 Child Abuse Reporting

772 Student Parking

775 Weapons and Other Prohibited Objects

777 Threat Assessment Procedures

780: SPECIAL PROVISIONS

781 Student Awards

782 Parental Access to Lockers

790: STUDENT RECORDS

790 Student Educational Records

791 Receipt and Use of SHOCAP Information

794 Resolution of Conflicts Between Parents Over School Issues

795 Student Privacy and Parental Access to Information

800 Facilities Development

801 School Site Acquisition

803 Disposition of Property

810: FACILITY PLANNING AND FINANCING

810 Facilities Planning

813 Bond Proposals

814 Selection of Architectural and Engineering Services

840: SUPERVISION OF CONSTRUCTION

850: SCHOOL BOARD INSPECTION AND ACCEPTANCE

854 Naming of School Facilities

870: CAPITAL IMPROVEMENTS PROGRAM

890: MAJOR MODIFICATIONS

890 Modifications to Buildings, Equipment and Grounds

891 Renovation/Modernization of Facilities

892 Telecommunication Facilities on School Property

900 Community Relations

900 Foundations and Basic Commitments

910: PUBLIC INFORMATION PROGRAM

910 Public Information Program

911 Directories and Publications

912 Public Access to Information and Documents

913 Service of Legal Process, Summons and Subpoenas Upon School Division Personnel

919.01 Posting of Certain Statements in Public Schools

920: COMMUNITY RESOURCES

923 Commercial Advertising

924 Public Solicitations in the Schools

925 Distribution of Materials in the Schools by Outside Sources

926 School Visitors

930: COMMUNITY USE OF SCHOOL FACILITIES

930 Community Use of School Facilities

940: PUBLIC CONCERNS

940 Public Concerns

950: RELATIONS WITH COMMUNITY ORGANIZATIONS

950 Relations With Community Organizations

950.01 Community Involvement

950.02 Family Involvement

950.03 Public School and Educational Technology Foundations

951 Parental Involvement In The Schools

959 Staff/Student Participation in Community Activities

991.01 Participation of Noncustodial Parents in School Activities

 

 
   

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